October 1, 2024
President’s Message
Dear Homeowners,
As your HOA President, I want to share some exciting updates about our community and how we communicate. New Florida regulations for homeowners' associations took effect in July 2024, and we are making important changes to ensure that we stay compliant while prioritizing your privacy and making our processes more efficient.
Protecting Your Privacy
Your privacy is our top priority. With growing concerns about data security, we are committed to safeguarding any personal information shared within our HOA. To better protect your data, we will introduce enhanced security measures, including email encryption and secure portals for viewing documents. Rest assured that all sensitive information will be handled with the utmost care as we transition to more digital communication.
Going Paperless for Efficiency and Convenience
In accordance with the 2024 regulations, we will move toward a paperless system for distributing meeting minutes, notices, and community updates. This change will help reduce waste, lower costs, and ensure that you receive important information in a timely manner. All documents will be available through our secure HOA website.
We understand that some residents may prefer physical copies of these materials. If you would like to continue receiving paper copies, please submit a written request, and we will accommodate you.
New Digital Tools for Payments and Voting
We are also working to make it easier for you to handle payments and other administrative tasks online. Soon, you will be able to make your HOA payments digitally. In addition, we are exploring the option of implementing digital voting for community matters, which would help increase engagement, streamline the process, and promote transparency. Please note that all these measures will be subject to a community vote before implementation.
Website Updates for 2025 Compliance
Our website will be updated to meet the new Florida regulations by January 1, 2025, ensuring that all HOA documents are transparent and easily accessible. Each homeowner can log into the website using their email address and own unique password to access the secure portal. We will also enhance website security with regular backups and audits to protect your information.
Support for All Residents
We recognize that not everyone is comfortable with technology, and we want to make this transition as smooth as possible for everyone. For those who need assistance navigating our digital tools, we will provide step-by-step guides and offer technical support as needed. Our goal is to create a seamless and inclusive process, ensuring that no one is left behind.
The future is bright, and we are excited to take these steps forward together!
Warm regards,
Elsie R. Souza
President, Glen Oaks Manor HOA
Treasurer Report
Fellow Glen Oaks Manor Owners,
First off, attached are the July 2024 Financial numbers as I do not have the August numbers as of this date. I will report on the August numbers during the October 1, 2024, Board Meeting.
Operating Budget
In the month of July, the Association is under budget by $8,842. This surplus is primarily the result of $20,044 in irrigation updates from the first quarter that were transferred to reserves. The one item that skewed the July results was legal expenses which is slightly over budget by $1,371.
Balance Sheet
On the operating side year to date, the Association has $92,857 in operating funds plus $12,577 receivables ($5,068 in homeowners dues, $7,058 in prepaid insurance and $450 in light fixtures). This brings the total assets to $105,434.
Income Statement (as of July 31, 2024)
The total income was $305,795. The breakdown is $126,395 in general operating, $1,255 in late fees, $1,127 in collectable attorney fees, $25 in other income, $8 in interest and $176,985 to reserves. Expenses were $318,239 (less $176,985 going to reserves) giving us net general operating expenses of $205,993. The bottom-line YTD is we are over budget by $12,444.
Reserves (as of July 31, 2024)
The Association has spent $302,531 in reserves (breakdown spreadsheet is attached), with a reserve ballance of $281,981.
Account Receivables (as of July 31, 2024)
As for Homeowner Receivables, basically, who owes the Association money, there are eight homeowners that are not current totaling $5,068, as noted earlier. Two of the eight owe late fees, five owe one month and the other unit is the majority of the amount ($3,448) undergoing the attorney collections/lien/foreclosure process.
Reserve Study
Bill Byers and I will be meeting with the new reserve company Reserve Advisors the first week of October with hopes to have the new Reserve Study in the very beginning of November just in time for the 2025 budget process.
As I’ve noted before, please brace yourself as these numbers will be higher than the existing study as several items have been added. Fully funding our reserve account is our priority and will require raising monthly assessments over the next few years. Please plan ahead for this eventuality.
Questions? Please e-mail me at TreasurerGOM@gmail.com
Bob Malan
Treasurer, Glen Oaks Manor HOA
What's going on!
Rick Randall
Architecture Committee
Lighting Overhaul
The Architecture Committee is excited to announce a major upgrade to our community’s villa exterior lighting system. Our current fixtures, which have served us well for the past 20 years, are showing signs of age and deterioration. Many have already been replaced with less durable alternatives. Recognizing the need for a modern and consistent look, we are taking action to replace these outdated lights.
We’re collaborating with a specialized outdoor lighting vendor to ensure we select high-quality and cost-effective fixtures. Due to the lead time required to budget, research, and fabricate 600 new light fixtures, we’re starting this process now. Additionally, we’re
setting up a dedicated budget line for the lights so that funding will be in place when it’s time to purchase and install them.
Fresh New Paint Colors
Next year we’ll kick off a new painting cycle for our villas. Earlier this year my committee selected a new paint color that is a lighter version of our current hue, offering a fresher more contemporary look for our community. This color was presented at the April 27 board meeting and was well received. The new paint color will be voted on at the next annual HOA board meeting. We encourage everyone to attend and share their thoughts on this exciting update. Stay tuned for more updates as we continue to enhance and beautify our community.
Rick Randall
Chair, Architecture Committee
Landscape Committee
This Summer
During the summer, the Glen Oaks Manor landscape committee removed weeds and planted perennial peanut ground cover on an eroding slope near the 12th street entrance. This plant is drought resistant and rarely needs mowing and has filled in nicely. Much of the grass on the rest of the Beneva wall slope has died so we are considering expanding the perennial peanut bed to that area.
Screening Harvest Church Property
The committee has had numerous discussions about screening our development from the adjacent Harvest church property. We are consulting with landscape professionals to find solutions to screen the property and beautify our neighborhood. We hope to have trees planted along that section by the end of 2024.
Diseased Trees
We typically lose several live oak trees each year to storms and disease. The City of Sarasota’s arborist has encouraged us to consider other tree species when replacing our live oaks, as our lack of diversity could be a problem if the area experiences an oak tree blight in the future. Since our HOA regulations currently require live oak replacement with more live oaks, the landscape committee will ask the HOA Board to discuss the issue.
You Can Help
We need your help to keep our neighborhood beautiful! As you walk around our community, we kindly ask that you pick up any stray papers and debris you come across. If you notice any downed branches, please report them to Casey Management for disposal. You may also spot weeds growing in the lower horizontal board of the vinyl fence. If left unchecked, these weeds can damage the fence and allow more to thrive. We would greatly appreciate it if you could pull out any weeds you see in the fence crevice. Your efforts will make a significant difference.
Thank you!
David Wright
Chair, Landscape Committee
David Wright
Social Committee
Exciting Events for the Rest of the Year!
As the year winds down, we’ve lined up a series of fun and festive events to bring our community together! Mark your calendars and get ready to join your friends and neighbors for these community gatherings.
October___
Concert Under the Gazebo
Relax on the grass and enjoy live music from two professional musicians at our October concert! It’s the perfect way to unwind and connect with neighbors in a cozy outdoor setting.
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BYOB – Bring your favorite drink to sip on.
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Snacks provided – Feel free to bring your favorite snack to share.
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Remember your chairs and blankets for ultimate comfort.
Stay tuned for more details as the date approaches!
November___
Bake Sale
Are you already tired of baking for Thanksgiving? No worries! Our neighborhood bake sale has you covered. This is the perfect opportunity to grab some delicious, homemade goodies without the hassle.
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Donate baked goods – If you want to contribute, please drop off your favorite sweet treats (baked the morning of).
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All proceeds will go toward funding more social events in the coming year.
Let’s make this sale a success and enjoy some tasty treats while supporting our social activities!
December___
Holiday Arts & Crafts Fair
Looking for unique, handmade gifts this holiday season? We’re hosting an arts and crafts fair with a holiday theme featuring jewelry, drawing, ceramics and all other artisans!
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This event, held in a designated facility, will offer a variety of beautiful, handcrafted items perfect for holiday gift-giving.
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Socialize over wine and snacks while you shop and get into the holiday spirit.
Details will be shared soon, but you won’t want to miss this one!
These events are designed to bring us all together, build connections, and celebrate the season in style. We look forward to seeing you there!
Ro Fertig
Chair, Social Committee
Ro Fertig
Bill Logan
Maintenance Committee
The Maintenance Committee has been hard at work on several key projects around our community. From pond restoration to routine villa maintenance, here’s an overview of what’s been happening and what’s on the horizon.
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Pond Restoration – Phase 1 Complete
We are excited to announce that Phase 1 of the pond restoration has been successfully completed! This phase included:
Installation of 8 headwalls
New riprap under the gazebos, around the weir, and along the bank near the pump house
Sidewalk repairs
The restoration is crucial to preserving the pond’s structure and preventing further erosion.
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Planning for Phase 2
The committee is currently reviewing proposals for Phase 2 of the pond restoration. There has been significant interest from the community regarding the reasons behind this next phase. The primary issue is that the pond banks are eroding due to seepage, causing the pond to enlarge. This has been confirmed by engineers from GeoStabilization International (GSI), who reviewed the site and offered advice.
GSI’s suggestion includes a geotextile solution with robust anchorage, though they are not providing a bid, just recommendations. A potential method discussed includes grading combined with turf reinforcement matting, but we are exploring alternatives as the matting may not be aesthetically pleasing.
Understanding this issue is important as we evaluate contractor proposals for Phase 2, ensuring an apples-to-apples comparison.
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Weir Maintenance
Recent observations show that the current steel grates on the weir have rusted and are no longer safe. There have been reports of young individuals standing on these grates while fishing, which could lead to accidents.
The committee recommends replacing the grates immediately and has received two bids from Aqualis for custom-made stainless steel grates.
However, to save on costs, the committee proposes retaining the wood weir panels, which can be easily replaced when damaged at a much lower cost. This maintenance will be part of the responsibilities for the new Grounds Maintenance Position.
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Future Pond Service Contracts
As we continue with the pond restoration, we are also evaluating bids for a new pond service contract to replace the existing one. These decisions will be crucial for the long-term maintenance of the pond and surrounding areas.
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Routine Villa Maintenance
In addition to the pond restoration, several other maintenance tasks have been scheduled:
Sidewalk Repairs: We have identified several tripping hazards that need to be addressed which will include either concrete grinding or slab replacement.
Safety Enhancements
The ongoing safety concern at Beneva and 12th Street is being addressed. The proposal includes:
Installation of two 24” solar-powered LED stop signs, similar to those in The Meadows.
Repainting the faded safety traffic markers at the entrance. The necessary paint has already been purchased, and this will improve visibility and safety for all residents.
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Pump House Upgrades
We are also acquiring bids to upgrade the Pump House, a critical facility for the community’s irrigation system. Planned upgrades include:
Electrical system updates to meet current codes
Interior framing and painting
Replacement of the old air conditioner with a new, efficient split unit
Installation of an exhaust fan for better ventilation
Additionally, there are plans to create an air-conditioned office space within the pump house. This office will serve multiple purposes:
A secure location for important manuals and equipment
Future workspace for the new maintenance employee, with access to WiFi and internet
The space will also provide monitoring capabilities for security cameras that will be installed at key points, including the pond house and entrances.
Further upgrades will include installing adjustable shelving for parts and windows for light and ventilation.
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Thank you for your continued interest and support as we work to maintain and enhance the safety and beauty of our community. Stay tuned for more updates as these projects progress!
Bill Logan
Chair, Maintenance Committee
Glen Oaks Manor Community Garage Sale Extravaganza!
Whether you’re a newbie or a long-time resident, mark your calendars because our highly anticipated Glen Oaks Manor Community Garage Sale is just around the corner! This annual event, set for the first Saturday in November, promises to be a highlight of the season, and we want YOU to be a part of it!
Save the Dates
Friday, November 1st: Exclusive Preview for Residents from 3 PM to 6 PM (Rain Date: November 8th)
Saturday, November 2nd: Main Event from 8 AM to 1 PM (Rain Date: November 9th)
Why you can't miss this event
This is your golden opportunity to de-clutter your space or hunt for hidden gems. Over the past few years, we've seen up to 400 enthusiastic treasure seekers flock to our sale, eager to discover your unique finds. To help everyone navigate through the community and locate your villa, we’ll be handing out our legendary Garage Sale Maps—an essential tool that’s become a fan favorite!
Get Involved
Participate: Whether you’re ready to purge or splurge, this is your chance! Set up your spot, meet your neighbors, and turn your items into cash.
Volunteer: We’re on the lookout for 6 energetic volunteers to help keep the event running smoothly. If you’re up for some fun and community spirit, we’d love to have you on board!
Additional Details
Advertisement Banners: Look for them starting Friday, October 18th.
Fee: Just $5 to join the fun!
Questions? Reach out to DonatoGradone00@gmail.com for more info.
So, gear up for a fantastic day of bargains, socializing, and maybe even finding that perfect new treasure. We can’t wait to see you there and make this year's sale the best one yet! Let’s make November 2nd a day to remember at Glen Oaks Manor!
Scarecrow Stroll
As we approach our 3rd annual Scarecrow Stroll, we thought we’d share some history about how the scarecrow became a symbol of Halloween.
Save the Dates
October 19 - November 4
Scarecrow History
The scarecrow has been a staple of agricultural practices for centuries, with its origins tracing back to ancient civilizations. In ancient Egypt, farmers used simple wooden figures to protect crops from birds, a concept later adopted by the Greeks and Romans, who adorned their scarecrows with crude clothing and faces. During the medieval period in Europe, scarecrows evolved to include elaborate designs, often resembling human figures dressed in old clothes. By the 19th century, the iconic scarecrow had become a familiar sight in rural landscapes, symbolizing rural life and agricultural traditions. In literature and popular culture, the scarecrow has been immortalized as a symbol of both protection and whimsy, famously embodied by characters like the Scarecrow from L. Frank Baum's "The Wonderful Wizard of Oz.”
Why Scarecrows Became a Symbol of Halloween?
Spooky Appearance: traditionally, scarecrows are designed to look human-like and eerie/spooky, making them a fitting decoration.
Harvest Season: Halloween falls during the autumn harvest when scarecrows are used in the fields.
Symbol of Fear: Scarecrows are often associated with fear and the unknown, themes that are central to Halloween.
Join us for the 2024 Scarecrow Stroll
This is a chance to get to know you neighbors better and have some community fun. Start forming your street teams now and get those creative juices flowing. Once you have your team formed, please email Donato at DonatoGradone00@gmail.com. Please include the street name, for example, Court 7 North, and the main contact person.
In our first year, there were 7 Scarecrows displayed. Last year, there were 11. Let’s try to increase that number a little - or a lot! We have about 18 streets (not including the Main GOM Dr).
Elsie Souza has once again secured the Suncoast View Team as our judges. I know they had a great time last year. Let’s make this another memorable year for us and them!
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